REGISTRATION

REGISTRATION FEES

Low Income and Lower Middle Income and African Countries
High Income and Higher Middle Income Countries
  • Low Income and Lower Middle Income and African Countries
  • 1 June – 21 June 2018
  • Student *
  • Academic/ Professional
  • Student Day Pass
  • Day Pass
  • Low Income and Lower Middle Income and African Countries
  • 1 June – 21 June 2018
  • ZAR 3 750
  • ZAR 6 250
  • ZAR 1 300
  • ZAR 2 200
  • High Income and Higher Middle Income Countries
  • 1 June – 21 June 2018
  • ZAR 5 250
  • ZAR 8 750
  • N/A
  • N/A

* Student: a person enrolled at an accredited academic institution to study for a degree.

PAYMENT METHODS

On registration, you can choose to pay via EFT or by credit card.  Please note that payment by credit card incurs a 5% surcharge on the registration fee.

CARBON OFFSET

Please note that as we aspire to keeping the carbon footprint of this event as low as possible, we have added an automatic carbon offset to your registration costs, depending on where you live and would be travelling from. The default position is to pay the carbon offsets, but an option to opt out of the carbon offset contribution is also provided.

The carbon offset programme is managed by Credible Carbon. Delegates are encouraged to take part in a LearningJourney (Monday’s programme)  to visit Credible Carbon projects and see how the proceeds of the offsets are being used by local communities.

INCLUDED WITH REGISTRATION

The registration fees include attendance at all events on the main conference programme, as well as open side events from Monday to Thursday. Coffee, tea and snacks will be provided every day, as well as lunch from Tuesday to Thursday. All are welcome to attend the Cheese and Wine social event on Tuesday evening.

OPTIONAL EXTRA EVENTS – ADDITIONAL FEE

Monday – Cape Town Learning Journeys. This is a chance to visit local sites and link them to broader international issues in the company of experienced local and international academics and practitioners. The fee is between R200 and R250.

Wednesday evening – the Conference Dinner. This will be held at GOLD restaurant, a unique, African culinary experience. The restaurant is in walking distance from the conference venue. Shuttles will also be provided by Green Cabs.

Friday – MasterClasses.  Students and early career researchers and practitioners have the option of attending a day of MasterClasses with international experts. The fee is ZAR 200.

Onsite check in

On arrival at the venue, please make your way to the check in desk on level 1 where you can collect your name badge, a conference bag and further information.

Check in hours

Monday: 07h30 – 18h30

Tuesday: 07h30 – 18h30

Wednesday: 07h30 – 14h00

Thursday: 07h30 – 14h00

Audio, photographs and videos from the conference

The conference has granted various approved media representatives permission to capture audio and images ( videos/ photographs) of the conference.  Notwithstanding this, the final permission rests with the delegates/ participants of the conference and any one of them has the right to refuse to be photographed, or to refuse to allow the photograph/ image/ video to be used in any way whatsoever.

DELEGATE GENERAL INFO PACK

PRESENTER INFO & GUIDANCE

AF2018 presenters are advised to read these Prep Notes in advance of the conference:

GUIDANCE FOR ORAL PRESENTERS IN A GENERAL SESSION

Congratulations if your abstract was accepted for oral presentation at the conference. We will let you know in early May what day and time you are scheduled to do the presentation.

In the meantime, here are a few guidelines to help with your preparation:

  • Please be ready to submit your presentation 4 hours before you are scheduled to do the presentation, at the Speaker Prep Room 1.52.
  • Consider the value of your research/ practice. What does this mean for your audience? How does this relate to the IPCC Working Group II (adaptation) chapters?
  • The time limit for the oral presentation is 8 minutes plus 3 minutes for Q&A. This will be strictly enforced by impartial timekeepers and you will be cut off if you go over your time limit. Sorry, but there will be another speaker waiting for his/her turn. So please practice in advance and focus on delivering your key message succinctly in 8 minutes.

GUIDANCE FOR POSTER PRESENTERS

Congratulations if your abstract was accepted for poster presentation at the conference. Posters will be presented during afternoon tea breaks from Tuesday to Thursday. We will let you know in early May what day and time you are scheduled to do the presentation.

In the meantime, here are a few guidelines to help with your preparation

Format for printing

All posters should conform to the following size, in order to be displayed on the poster boards.

Maximum size: A0 (841 mm x 1189 mm)

Format: portrait

Printing service

We are offering a poster printing service so that you do not need to travel with your poster to Cape Town. Please email your request to gavin@digitalexpress.co.za. Kindly note the printing will be for your own account at a cost of ZAR 250.00, excluding VAT.

Schedule

Please see schedule here

Each poster must be presented by the pre-arranged presenter. That includes mounting the poster at the proper panel by 9hoo on the morning of the presentation and being present to present it at the scheduled time. If the poster is not displayed on time, it will be removed from the conference programme.

Please ensure that your poster adheres to the principles of Open Access

All presentations at the conference should adhere to the principles of Open Access.  This means acknowledging the source of any materials in your poster (data, photos or diagrams) not created by yourself.

Guidelines for a good poster

Consider the value of your research/ practice. What does this research mean for your audience?  Indicate this clearly in your poster.

General poster guidelines can be found on the internet. Here is an example:

https://guides.nyu.edu/posters

Community Kraal

19 – 21 June 2018

Stories from the grassroots to challenge and inspire!

What is the community kraal?

A space where to pose a challenge or share a story of inspiration – linking grassroots’ experience to the adaptation community of practice.

Sharing your challenge or story of inspiration…

If you would like to make a contribution (max 7 minutes presentation) and are happy that this is filmed in the process to be shared on the Adaptation Futures website – please contact Bettina Koelle (Koelle@climatecentre.org) with Community Kraal in the subject line.

Creating a joint art work

We are inviting all conference delegates, speakers and dignitaries to contribute their creativity and thoughts to a joint Adaptation Futures 2018 artwork.

Please join South African artist Noah Rudolph in creating a collective message for the next Adaptation Futures conference. You will find this artwork in progress at the community kraal.

Where do you find the community kraal?

You will find the community kraal at the CTICC on Landing A, on the first floor.

ToolShed

19 – 21 June 2018

A special venue at the conference will host presentations on novel adaptation tools.

These tools can be web based, interactive engagements or a unique adaptation research methodology.

See and experience the latest tools in the adaptation field at the ToolShed on Level 1.

Bring your laptops, bring your colourful pens, bring a great conversation and an open mind.

The room is equipped with limited plug points, flipchart, projector, two LCD screens and space to move.

Programme is available here

Learning Journeys

MONDAY 18 JUNE 2018

A chance to visit local sites and link them to broader international issues in the company of experienced local and international academics and practitioners. Click on the LearningJourney menu below to find out more information and the related cost of the LearningJourney.

Please note that we cannot indemnify you against any possible damage or harm experienced during your Learning Journey. As such, you will need to sign an indemnity form on the day of your Learning Journey.

Please check in 30mins prior to departure, to complete your conference check in process and sign a compulsory indemnity form. Please wait in the Lounge area opposite check in.

Cape Town can experience all 4 seasons in one day. Please be advised that all Learning Journeys will happen outside and the onus is on you to bring extras such as an umbrella, sunscreen and hats. Please wear walking shoes!

Each Learning Journey will stop for lunch at a nearby local restaurant. Please be advised that the cost of lunch is the delegates own (except for Learning Journeys 1, 5 and 6 where lunch is included). Please expect a cost between R100 and R300 depending on your preferences. Water will be available on the buses

Learning Journey 1: Climate change responses in Mekhaza: Khayelitsha Wetlands and Kuyasa Housing Project tour

This journey takes delegates to the peripheries of urban settlements where vulnerable communities are transforming their adaptive capacity and resilience.

Stop 1: Kuyasa Housing project was the first Gold Standard CDM. This project implements low carbon housing for safer, energy efficient homes in vulnerable communities.

Stop 2: Khayelitsha Wetland Project showcases a successful community project that has reclaimed a wetland and park area and instilled public activism and agency.

Cost: ZAR250 (lunch included)

Time: 09:00 – 17:00

This is a Credible Carbon showcase journey to see where your carbon emissions are being offset.

Learning Journey 2: Sustainability in Hout Bay: development planning and the Recycling Co-op

This Learning Journey highlights a 21st century development challenge: limited space, increasing urbanization and collaborative development plans.

Stop 1: Hout Bay Recycling Co-operative is a social enterprise run by Imizamo Yethu locals whom divert waste from landfill sites by recycling waste in an area with poor service delivery.

Stop 2: a drive-by and walk onto a dune system that is being developed on at a rapid rate, despite the vulnerability of the dune system as well as the implications of developing on shifting landscapes. Delegates will see a derelict club house engulfed by beach sand and continual urban development in the Hout Bay vicinity.

Cost: ZAR200

Time: 09:00 – 17:00

Lunch: Fish on the Rocks 

This is a Credible Carbon showcase journey to see where your carbon emissions are being offset.

Learning Journey 4: Adaptation to storm surges at Big Bay and Woodbridge Island

Evidence of intensified extreme weather is visible on the West coast, north of Cape Town were urbanization meets the sea. Beaches and beach front infrastructure in Big Bay have been damaged in winter storms and the City of Cape Town is tasked to implement adaptation response plans to increase the areas resilience. Woodbridge Island, a heavy populated and affluent residential and recreational area faces sea level rise. This journey will highlight the visual impacts of climate change in the area as well as show case response systems.

Cost: ZAR200

Time: 10:30 – 15:30

Learning Journey 5: For the Love of Water: The Water Hub, biomimicry at Langrug and Theewaterskloof Dam

Collaboration is integral for effective adaptation and this journey draws on the incredible links that have been created between civil society, poor communities, academia and the local government to ensure healthy fresh water supply for poor communities while simultaneously conserving fragile ecosystems and creating jobs.

This journey is a long drive, but promises spectacular views of the Franschhoek mountains and alarming signs of drought at Cape Town’s major supply dam, Theewaterskloof Dam.

https://www.flow.org.za/portfolios/genius-of-space-gos/

Cost: ZAR250 (lunch included)

Time: 08:00 – 17:00

Learning Journey 6: Adaptation for Food Security: Climate smart agriculture at Langgewens Research Farm.

The Western Cape Department of Agriculture strives to build on the Western Cape Climate Change Response Strategy (WCCCRS 2014) by addressing the vulnerabilities in the agricultural sector as well as food insecurity through multi-stakeholder engagements, robust frameworks and Conservation Agriculture. For this reason a climate change framework and implementation plan, called SmartAgri, was completed by the Department in 2016 and is a road-map to make the agricultural sector more climate resilient and advocate climate smart production and processing practices.

This Learning Journey takes delegates to the roots of Conservation Agriculture (CA) in the Western Cape. CA was identified as Priority Project #1 in the SmartAgri plan. Delegates will venture to the Langgewens Research Farm outside of Cape Town city and hear from farmers, government officials and researchers about how climate smart project implementation is translating successfully on the ground.

The drive is long but the engagements are necessary. Delegates will enjoy an authentic South African ‘braai’ for lunch.

SmartAgri information: http://www.greenagri.org.za/smartagri-2/smartagri-plan/

CA information: www.blwk.co.za

Cost: ZAR250 (lunch included)

Time: 08:00 – 17:00

Learning Journey 7: Biodiversity and climate change at Kirstenbosch National Botanical Gardens

Biodiversity suffers the impacts of accelerated climate change, without the ability or time to adapt. This learning journey allows delegates to interact with South African biodiversity conservationists on the issues of conservation and climate change. Delegates will have time to visit one of the world’s biodiversity hotspots at the SANBI Kirstenbosch Gardens.

http://www.sanbi.org/gardens/kirstenbosch

Cost: ZAR200

Time: 10:00 – 17:00

MasterClasses

FRIDAY 22 JUNE 2018

Students and early career researchers and practitioners are encouraged to participate in the conference. In addition, a dedicated MasterClass Day will be held on the Friday following the formal conference.

MasterClasses will give early career researchers and practitioners (i.e. students or those with less than ten years’ experience) from South Africa, Africa and the rest of the world a chance to interact closely with international experts in adaptation. Participants do not necessarily have to attend the conference.

The MasterClasses are a mix of academically-oriented and more practical sessions:

  • Academic: Quality time with a leading academic thinker, for facilitated discussion around key concepts. These may have prescribed reading or other preparatory activities.
  • Practical: Training or methodology focused, such as ‘how to…’ or the principles of engaged research.

When: Friday 22 June 2018, from 09:00 until 16:00.

Where: SANBI Centre for Biodiversity Conservation (CBC) in Kirstenbosch Botanical Gardens.

Who: Students and early career researchers and practitioners. Space is limited to 80 participants.

Structure: The day will start at 09:00 will start with a plenary welcome and networking exercise in the morning, and lunch will be provided. The day will be split with morning (10:00 – 12:00) and afternoon (14:00 – 16:00) parallel sessions. Each participant can join two sessions (one in the morning and one in the afternoon). This will keep the Classes small (16 participants) and highly interactive.

MasterClasses PROGRAMME

View more information about each class here: MasterClasses information

CONFERENCE DINNER AT GOLD RESTAURANT

Gala Dinner at Gold Restaurant | Wednesday 20 June 2018 | Shuttles from 18h20 – 19h15

Green Cab shuttle departure point: Walter Sisulu Avenue exit

Please gather in the ground level foyer ‘JASMINIUM CONSERVANCY’ from 18H20 onwards 

Don’t forget your Gala Dinner ticket – entry will not be permitted without your ticket

Please check the notice board at Check In for more information.

Restaurant departure: Green Cab shuttles will drop delegates off at the following hotels:

PLEASE ENSURE THAT YOU BOARD THE CORRECT COACH FROM 21h30 – 23h00 – inquire with staff on site for more info

  • Stay Easy, Cape Town
  • Sun Square, Cape Town
  • Southern Sun Cape Sun
  • Southern Sun Waterfront
  • Southern Sun Cullinan
  • Radisson Blu
  • Fountains Hotel
  • Holiday Inn Express
  • Hollow on the Square
  • Westin
  • Victoria & Alfred Hotel

Gold will be serving a vegetarian platter with 14 African dishes.

The vegetarian Cape Malay and African menu is a taste safari that will transport you from Table Mountain to Timbuktu. This culinary experience is accompanied by  unique interactive traditional entertainment during your dinner and vibrant African dancing.

For more about Gold, visit this link http://www.goldrestaurant.co.za

CHEESE & WINE RECEPTION

Tuesday 19 June 2018

All delegates are welcome!

Venue: Auditorium foyer

Time: 18:15

Adaptation Futures is coming to Cape Town this June

And we’re so looking forward to seeing you all soon

As a way to welcome you to this beautiful place

We invite you to share a drink and meet us face-to-face

We’ll be hosting a cheese and wine event on Tuesday

Where we can chat, mingle and dance the night away

This will be your chance to get in the adaptation groove

To practice your networking as well as your moves

Although the cheese and wine event will be a classy affair

It is also a chance to let down your hair

And boogie to the sounds of your favourite songs

While you navigate your way through the participant throng

So please do join us on Tuesday the nineteenth

For a fun-filled evening that will break with routine

Bring your A-game, your two-step and your best smile

Let’s make some connections and raise the adaptation vibe!

~ Julia Davies, ASSAR, South Africa

Over 600 Participating Organisations

The conference has already attracted the committed participation of over 600 organisations from around the world. Please see the list here:

ORGANISATIONS PARTICIPATING IN ADAPTATION FUTURES 2018

Extended abstracts for conference proceedings

A request for extended abstracts has been sent to all participates whose abstracts were accepted.

For more information please email Dania Petrik

Those who wish to be part of this process will each be expected to review at least 2 extended abstracts and provide feedback to the authors. Authors will then be asked to submit the accepted abstracts soon after the conference, for publishing before the end of the year.

What is an Extended Abstract?

Extended Abstracts are short pieces of original work, based on your accepted abstract. An extended abstract is not simply a long abstract. An extended abstract should contain references, comparisons to related work, proofs of key theorems and other details expected in a research paper. An extended abstract is a research paper whose ideas and significance can be understood in less than an hour. Writing an extended abstract can be more demanding than writing a research paper.

They are restricted to 1,500 words and 3 figures and/or tables.
Your paper should be structured as shown in the following order.
• Title
• Authors’ by-lines
• Authors’ affiliations and addresses
• Abstract
• Keywords
• Main body of paper
• Conflicts of Interest
• Acknowledgements
• Notes
• References
• Authors’ biographies and photos
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